Community First Panel
Next meeting:
The next meeting of the Community First Panel will be Tuesday May 15th 3.30 pm at Norfolk house, Stafford Lane, Sheffield, S2 5HR. The meeting will discuss the funding available for this financial year
The following projects have been recommended by the panel. CDF will be contacting the groups in due course:
Park Youth Club
Manor Community Transport
Man R Men
Norfolk park rangers
Park Community action
MASKK
Manor castle over 50’s project
Wybourn and skye edge action group
Manor Assembly
Page contents
Meeting minutes
Guidance notes to make an application
Additional local information to make an application
Application form
Community 1st Panel Meeting
31st January 2012
Present:- Dawn Dale, Tracy Brown, Kerrie Rayworth, Ruth Dowling, Lynne Richardson, Angela Greenwood, Cllr Pat Midgley, Rev Julie Upton.
Apologies:- Jackie Herrick
LR explained that an amount of £1.1 Million has been allocated to Sheffield to be spent by March 2015.
East Sheffield has £339,100 over 4 years
Manor Castle has £84,775 over 4 years
Year 1 £14,060…. Year 2 £21,223…. Year 3 £21,219….Year 4 £28,272
The programme was launched in October 2012 by the CDF and we need to commit the 1st £14,060 by March 31st 2012.
The panel are in the process of becoming registered with the support of Naomi from ECA who will need Names Addresses telephone numbers etc. from the panel members.
It was agreed that we would set up a new email address to go onto the website which DD and Naomi will administrate.
It was agreed that the deadline for the 1st round of grants will be 3rd March 2012
1, Terms of reference
It was agreed that LR will email DD the terms of reference template until then the panel will agree additional terms of reference to be added, these will be
a) The role or chair will be rotated to allow everyone a chance to chair.
b) The panel will be reviewed every 6 months
c) Anyone interested in becoming a panel member will be asked to observe meetings in the 1st place and an opportunity to join the panel will be looked at the next 6 month review, (new members will be advised that there is a level of active commitment which will include consulting with the community and promoting the grant fund)
d) Quorum the panel consists of 8 members, to reach quorum there must be a minimum of 5 people present, of which 3 must agree. If the whole panel attend 5 of the 8 must agree.
2, Application form
It was agreed to amend the current ECA small grant form to suit the grant programme
Amendments include
Under section 11 a change of wording to “if your application is successful and you work with children under the age of 18 you will asked to provide a copy of your safeguarding/ child protection policy and complete child protection forms.
Section 17/18 new wording to be For groups to be able to accept the funding there must be a bank account with at least 2 signatories who are not related.
Section 19 wording to change to If your application is successful you will be asked to provide…..
Remove point 3 under declaration of intent
3, All present panel members have agreed to be on the panel.
4, All panel members agreed to use MCDT website until the end of May when the panel has its review.
5, It was agreed to decide the priorities from the ECA priorities as there is clear evidence of need in the community, details can be found on EAC website
https://www.sheffield.gov.uk/in-your-area/community-assemblies/east/plans.html
The 3 priorities agreed were
· Education
· Reducing poverty
· Safer and stronger communities
6, The panel agreed to launch the 1st grant round with a closing date of 2nd March.
7, the support offered by ECA was acknowledged and it was agreed that DD will send a letter of thanks to the ECA officers.
AOB DD to email Naomi re emailing the panel with applications prior to 07/03/2012
Date and venue for the next meeting agreed 07th March 2012 1-3 pm The flat Harborough Avenue
Community Development Foundation
Community First Programme: Neighbourhood Matched Fund
Guidance Notes: How to request funds from your local panel
This document will explain how the Community First: Neighbourhood Matched Fund works, whether you can apply, and how to request funds from your local panel. It contains useful web links and guidance on completing a Funding Proposal Form, in which you can set out the aims of your project, the problems it addresses, and the benefits to your neighbourhood.
Details about the programme & the aim of the programme
£30 Million is now available to fund community projects in some of the most deprived areas of the country. People will be encouraged to give time, expertise and resources towards the projects they identify in their areas. The government will match these pound for pound, helping to stimulate local action towards meeting community needs.
The programme will help communities come together to identify their strengths and local priorities in order to plan for their future and become more resilient. It will fund both new and existing community groups.
Community First Neighbourhood Matched Fund is an initiative that provides local communities with the means to address their own priorities.
Communities will set up local panels in each eligible ward, and will decide upon projects for funding in their area.
It is a matched fund programme, which means that every £1 provided in funding must be matched by a similar amount of in-kind donations (this means donations of cash, services, free products or volunteer time).
Our Website
All the information on this fund can be found through the following link:-
Am I eligible to apply to my panel for funding?
You can check the postcode finder on our website, to see whether your ward is eligible for funding. If so, and your project will directly benefit people in your ward then you are free to apply for funding. Each ward has its own Community First Panel which is made up of members of your community who have come together to produce a list of priorities to improve your area. If a project fits in with these priorities then the panel may recommend it for funding. You can learn more about panels on our website.
Each panel will have a webpage and email address. You can find out about local priorities on the webpage and get in touch with them via the email.
CDF’s website will provide the web details and email addresses for all panels.
Is funding available to individuals?
No, funding for this programme is only available to groups, so if you have an idea to improve your neighbourhood, you must form a group to apply for funding. You will need to create a set of rules which all members of your group agree to abide by. This is called a Terms of Reference. For help on creating a Terms of Reference you can find a template form on our website. For some useful advice on how to set up a project, please visit the My Community Starter website: http://www.communitytoolkit.co.uk/
How do I apply?
You can discuss your project with your local panel and if it is approved then a representative from your local panel will recommend your project to us for funding. You can find the contact details of your panel on the website. Although you do not have to do this, it might be a good idea to fill out a Project Proposal Form which can be found on the website.This form allows you to show the panel how your project fits in with the aims of the Community First programme, and it provides the information in the way the panel will need to see it to make a decision.
Project Proposal Form Guidance
A section by section guide to completing the proposal form.
You need to answer all questions.
About your group
Please provide standard contact details so that CDF can contact you if the panel approves your proposal.
About your project
Project Title
Choose a name for your project which will allow it to be easily recognised.
Project Summary
Please provide details about your project i.e. the aims of the project. The aim is a brief statement that explains the overall purpose of your project.
Which of the local priorities identified for your ward does this project address?
The panel website will list the priorities for the ward, make a note of which of these priorities your project will address.
How does your project meet these priorities?
The starting point for addressing how your project meets the priorities in your ward is to be clear on the need it is addressing. You need to demonstrate a problem, issue or situation where something needs to be changed to make things better for a person, group of people or an environment.
Area Covered by project
Although funding for this programme is at ward level, different neighbourhoods within your ward may have greater need of funding. Please let the panel know here what specific area of your ward your project will benefit.
Amount requested
Tell us how much grant you are applying for ?
What is the start date for the project and when will it be completed?
Tell us how long the project will take to complete. Be as realistic as possible about when the project might start and how long it will take to complete. Don’t put a start date of a week after submission of your proposal, if the panel is not going to meet for three weeks. You should find panel meeting dates on their webpage, or you can email them to ask. Please bear in mind the time frames when planning your project. Any unspent funds will need to be returned to CDF at the end of each financial year.
The Local Community
How many people will be involved in the project? What will they be doing?
There are various ways of involving people. For example:
· Having people who would use your project on your management committee.
· Getting local people who will use the project to help design it.
· Setting up user groups to give feedback on your plans and plan activities.
· Where appropriate local people delivering activities or volunteering on the project.
The more members of the local community involved in the project will mean a higher number of volunteer hours, which means a higher match value for the project.
How will this project improve this neighbourhood?
Once you have addressed the need of your project of your project, you will need to have clear idea of the specific changes and improvements your project will have in your neighbourhood.
Financial Details
What will you spend the grant on?
List all the costs associated with your project.
How are you making up the match part of your project?
In order to receive funding for your project you need to contribute the same amount that you are asking for. You can raise this amount in the following ways:
· Volunteer time, which is valued at £11.09 per hour.
In order to greater reflect current labour market costs, CDF is using the Office for National Statistics (ONS) Annual Survey of Hours and Earnings (ASHE) and within this the Median gross hourly earnings rate.
· Gifts in kind. These are services provided free of charge that normally you would have to pay for, such as venue hire.
· Cash donations
How does your project represent good value for money?
With only a limited amount of funding for your area, you need to demonstrate that your project delivers the most benefits for the least amount of money spent. You can do this by:
· Ensuring the most amount of people in your area benefit from your project
· Thinking of a problem in your area that could be solved for a small amount of money but would make a big difference in people’s lives
· When sourcing services and materials, obtain different quotes to make sure you are getting the best possible value for money
· Obtaining services and materials for free where possible from businesses willing to contribute to improving their community.
Need - key point’s checklist
· Why your project is needed and how you know it is needed?
· Who would benefit from your project?
· How the people who will benefit are involved in your project?
· The difference your project will make?
· What your project will do?
· How much funding you want, for how long and what you will spend the money on?
· How will you demonstrate that your project has made a difference and has achieved what is sets out to do?
Additional Information for Groups Applying for Community First Funding in Manor, Castle, Darnall, Arbourthorne, Richmond wards
- The deadline for this round of applications is Friday 2nd March 2012.
- Our priorities are : education, reducing poverty, safer and stronger communities
- You can apply for amounts of £500 to £2500
- All requests for funding must be matched by volunteer hours, gifts in kind, cash donations or another funding stream. See the guidance notes for further information.
- If you are submitting your application electronically, please send it to:
- Darnall Ward – darnallward.sheffield@gmail.com
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- Arbourthorne Ward – arbourthorneward.sheffield@gmail.com
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- Richmond Ward - richmondward.sheffield@gmail.com
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- Manor and Castle Ward – manorcastleward.sheffield@gmail.com
If you are not sure which ward panel you are in, please ring 2735708
- If posting your application please return to:
East Community Assembly
Staniforth Road Depot
Staniforth Road
Darnall
Sheffield, S9 3HD
- After the closing date of 2nd March, all applications will be presented to your local ward panel. This is a independent panel made up of local residents and workers.
- Each panel will recommend applications for funding to the Community Development Foundation, who hold the money and will pay you the grant.
- If your application is recommended to the Community Development Fund by the Community Panel, you may be asked for the following information so please be prepared:
- Recent bank statement
- Groups accounts/Financial Statement
- If working with children and young people; a Child Protection Policy and Child Protection Form.
- If relevant permission from landowner
- Quotes for goods and services
- Each panel has identified priorities for your area. To find these out please contact your panel on the above e-mail address or call the numbers below.
- If you have any queries about Community First in the East Assembly Area please contact Alicia Staton or Naomi Hinch on 2735708 or 2730053.
Community Development FoundationCommunity First: Neighbourhood Matched Fund- Project Proposal FormPlease fill in the project proposal form below and then send it to your community panel. You may wish to discuss the outline of your project with the panel for some initial feedback before submitting your proposal. Before completing this form please read the Funding Proposal Form- Guidance Notes.About your groupName of your Group:Main contact:Position in group:Address:City:County:Postal code:Email address of main contact:Main telephone number:Ward:
About the projectProject Title Give your project a short title so it can be easily identified (Max 10 words)Project Summary. Please describe your project (No more than 150 words):Which of local priorities identified for your ward does this project address?How does your project meet this priority?Area Covered by project (Is it a particular street, estate or the whole ward?):Amount Requested. How much funding do you need?What is the start date for the project and when will it be completed?Is the timetable for the delivery of this project realistic?Start Date: End Date:The Local CommunityHow many people will be involved in the project? What will they be doing?How will this project improve this neighbourhood?What are the key benefits?Financial detailsWhat will you spend the grant on?Will you be buying items, or hiring things, or paying someone to do something? Please list the items and the cost.How are you making up the match part of your project?Please give us details on what you will contribute (volunteer hours, gifts in kind, cash donations etc) to raise the same amount you are requesting in funding. [Please note that volunteer time is calculated at £11.09 per hour.]Volunteer hours - <insert number of hours> hours = £<insert value by multiplying number of hours by 11.09>In-kind contributions = £Cash donations = £Total contribution = £How does your project represent good value for money?For example have you sourced the cheapest materials, looked at alternative quotes, etc?Check list:Does the information supplied above clearly demonstrate:· Why your project is needed and how you know it is needed?· Who would benefit from your project?· How the people who will benefit are involved in your project?· The difference your project will make?· What your project will do?· How much funding you want, for how long and what you will spend the money on?
